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Travel Authorization

To obtain advance approval to attend an In-District or Out-of-District conference, seminar, exhibit or training. 

How to complete a Travel Authorizations:  

  • Create a Travel Authorization in People Soft Financial (PSF) system
    • ​Peoplesoft Travel Authorizations link Travel Authorization Guide (pdf)​
    • Confirm that your preferred hotel and conference/registration supplier are in the Financial Management System (FMS).​
      •  Your department secretary can assist you.​
    • Save & Submit the Legal Attestation page in (PSF) (This must be completed each year).
    • Be sure to indicate all estimated expenses related to your trip, such as car rental, flight/train, lodging, registration, parking, shuttle bus, taxi, tolls, mileage and meals.
      • Reimbursements will not be approved if estimated costs are not included on this form.
    • Be sure to complete the Funding Source Chartfield section of the form.
      • You can obtain the funding source from your Dean or Department Chair.
  • Upload all required documentation.
    • Flight/Train itinerary (from CorpTrav website)​ which includes preferred travel times, dates of travel and preferred airline carrier.
    • Hotel confirmation                                       
    • Completed registration, agenda and detailed description of the event which outlines the purpose of the conference.
      • All participants must register themselves with the conference venue;
    • Include Google or Map Quest mileage information( 1 )
      • From home to location
      • From college to location
    • Save & submit (record the system generated authorization ID#)​

​Travel Authorization Approval Status  

o    View travel authorization approval status in People Soft Financial (PSF) system.  

o    See instruction in the above Travel Authorization link.​  


  •  ( 1 )Per district policy, do not include the first or last mile when calculating mileage (i.e., deduct 2 miles from the total mileage driven for the trip).