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Business Operations - Independent Contractor Process

What forms do I need?

(If prompted to open or save click open. If prompted to enter a password click cancel several times.)

How to complete the Requisition packet:

  • Complete the Requisition form
  • Gather all required documentation.
    • Independent contractor Invoice
    • Contract
    • Memorandum of Understanding. MOU (4)
    • Request Contract
    • Board report
      •  Request has a value ≥$25,000;
      •  Involves a vendor who will be receiving ≥$25,000 in a fiscal year via multiple transactions;
      • Request exceeds the previous board approved amount.
  • Obtain all required signatures.
    • Dean/Manager
  • Create a requisition in People Soft Financial (PSF)  system
    • Write PSF assigned requisition number on the hard copy requisition.
  • Complete a status check prior to submission.
    • Verify vendor exists within PSF
    • Validate the vendor’s budget within PSF to ensure it has not exceeded $25,000
  • Upload documents and attach to the PSF generated requisition.
  • Submit the completed packet to the Business Office.
    • Submit a completed and approved requisition form, Professional Service Agreement/ Contract for Service/ MOU, not less than 60 days before service date.


  • Contracts will be provided by the vendor. A contract for service that contains Terms and Conditions should be sent to the General Counsel. Contracts ≤$1,000 can be signed by the President of the College.
  • Independent Contractor invoice should be used if the vendor does not provide a PSA, Contract for service or MOU.
  • Allow 21 days for legal review of MOU, Independent Contractor Invoice and/or contract generation.
  • The end user must verify whether the selected vendor is listed as a current vendor in the PSF system.  If the vendor is not in the system, a vendor application must be completed by the vendor and sent to the Department of Procurement Services for entry. Please allow a minimum of 10 business days for entry.
  • Review budget details within PSF.  Navigation: Commitment Control==> Review Budget Activities ==> Budget Details;