The Office of Grants Management: Institutional Resource Development

The Grants Management Team within the Office of Institutional Advancement (OIA) supports faculty and staff as they seek and implement external funding for projects related to the City Colleges of Chicago’s strategic mission, vision and goals. Review resources below to support your grant management work. For any questions, reach out to grant-management@ccc.edu.

As you think about applying for a grant, please keep in mind the following steps if you are the Principal Investigator (PI):

• Research an opportunity for your idea;
• Complete an Intent to Submit Form at least 30 days prior to the application deadline;
• Approval must be granted by CCC leadership prior to continuing with the application;
• Develop a proposal that aligns with the strategic or college goals;
• Final proposals are due at least 2 days prior to the grant application deadline.
• Complete a Board Report Submission Form within 2 days after the submission.

Vital Resources for Successful Applications & Management

• CCC Grants Management Manual (currently being revised)

• CCC Employees’ Internal Sharepoint Site Find up-to-date institutional profiles for each college, fringe calculations, DOE letters, and more.
• Grants team approved access
  Please fill out the CCC Security Request Form and email the completed form to grant-management@ccc.edu
• Salesforce
• Training Materials

Pre-Award Resources and Templates

Application Submitted Tools

• Grant Initiation Form

Grant Writer Requested Review details below.

• PI, Grant Team, and Grant Writer Roles and Responsibilities

NOFO/RFP Review and Decision-making Tools

• Grant Go No-GoRubric

Budget Development Tools

• Budget Narrative-Template
• GATA Budget Template
• Multiyear Grant Budget Template

Narrative Development Tools

• CCC Program Results Framework Template
• Letter of Support Template
• Logic Model_Flowchart Template
• Logic Model_Table Template

Grant Onboarding Resources

You’ve received a Notice of Award and a grant contract: now what?

First, forward your Notice of Award to your college’s assigned Grants Manager. Below are documents to guide your next steps:

• Board Meeting Deadlines and Internal Deadlines
• Board Resolution Template
• BR34695 for ICCB Intergovernmental Agreements
• Donation Form
• Grants Budget Startup Checklist
• Grant Contract Process Map: Legal and Board Guidance

Once you’ve completed steps for Legal and the Board, you are ready to load your budget!         

• AccountCodesCrosswalk
• Grants Budget Startup Checklist
• FY24 Budget Load Worksheet with Fringe

Post-Award Resources

• CCC Budget Transfer Request Form
• GATA Budget Modification Form