Payroll Services

The City Colleges of Chicago will be distributing electronic 2023 Wage & Tax Statements (W-2), for the employees who made the election to the online form. To print your W-2 electronically, you must access www.ccc.edu and HR Self-Service either directly from any City Colleges of Chicago campus within the CCC network or using your virtual private network (VPN) to access CCC Anywhere. Here are important dates:

• 12/29/2023 will be the last paycheck of 2023.
• 01/11/2024 is the last day you can update your home address.
• 01/16/2024 your 2023 W-2 will be available online if you consented to receive it electronically.
• 01/31/2024 is the IRS deadline to have your W-2 post marked if you did not elect to receive the W-2 form electronically.
• 02/12/2024 Payroll will take reprint requests for 2023 W-2s.

Please email cccpayroll@ccc.edu if you have any questions.

2024 W-2 Online Consent & Employee Address Update

The end of 2023 tax year is here which means W-2s will be issued soon. Employees can receive their W-2 statements online. This allows you to save and print your W-2 form almost a month sooner than receiving a paper form in the mail. An employee who consents to receive the Form W-2 electronically will not receive a paper copy. If an employee does not consent, Payroll will mail a paper W-2 no later than January 31, 2024, via the US Postal Service to the current address on record. 

Benefits of Receiving Your W-2 Form Electronically

• Online delivery provides access to the W‐2 statement earlier than the traditional paper process.
• Online delivery eliminates the chance that the W‐2 statement will get lost, misdirected or delayed during delivery or misplaced after the employee receives it.
• Secure delivery of W-2/W-2c information through HR Self-Service
• Security of your personal information
• Earlier access to W-2 information (online access will be available earlier than the paper forms will be mailed) before the IRS deadline
• Efficient delivery method, avoiding the delays and errors that can occur with traditional postal delivery
• Access to view and print copies of your W-2/W-2c as often as needed, at your convenience
• Ability to download and save your electronic W2/W-2c for your records

Federal regulations require that employees give their consent to receive the W-2 in an electronic format. Once consent is given it carries forward each year and does not need to be repeated. If you do not opt to have your W-2 electronically you will need to ensure we have the correct address on file. You have until January 11, 2024, to update your address via HR Self-Service. To consent to electronic delivery of your W-2 or verify and update your address, please follow the steps below.

Consenting for Electronic W-2

In HR Self-Service, navigate to Employee Self Service > Payroll and Compensation > W-2/W-2c Consent. Read the instructions, check the box, and click Submit. 

Address Verification/Update

In HR Self-Service, navigate to Personal Information > Home and Mailing Address > Edit. Click on the pencil icon in the Edit box. Change the effective date of the address change if necessary. Enter the new address information and click on the Save button. You will receive a Save Confirmation when your changes are successfully submitted.

NOTE: To access HR Self-Service off-campus you will need CCC Anywhere, CCC’s virtual private network for employees. If you need to request CCC Anywhere, you can contact the OIT Help Desk at (312)553-2600 or email cohelpdesk@ccc.edu.