Facilities Management
Janice Mason
Facilities Coordinator
Work Order Request
Request Facilities – Internal Users
Request Facilities – External Users
City Colleges of Chicago (CCC) has spaces available for rent, subject to availability and approval. Not-for-profit, community, educational, civic, youth and social organizations may rent facilities at CCC. All organizations renting space within CCC will be charged for room rental, staffing fees and equipment fees. For more information, click on Facility Rental link under "Learn More".
All external space requests are made through 25Live.
For assistance with 25Live, please see our Requester How-To Guide.
Prerequisites
- Facilities Management office hours: Monday through Friday, 8:30 a.m. – 5:00 p.m.; Saturday by appointment only
- Event walk-throughs are available by appointment Monday through Friday, 9:00 a.m. – 5:00 p.m.
- Contract, COI (Certificate of Insurance), and Jet-Pay receipt must be provided 10 days prior to the event; if a Purchase Order will be used, it must be reported soon after the application activation
- Guest/dignitary invitation report must be submitted at time of application and an attendee listing must be provided to Safety and Security at the conclusion of an event
- COI must reflect space and date in the Description Area and shall be provided by Permittee naming (in the Certificate Holder section): Board of Trustees of Community College District No. 508; 180 North Wabash; Chicago, IL 60601
- Pre-setup date should be included in your application; if such is not part of application/contract, entering prior to the event date will not be granted without a fee/contract update
- If a reservation hold is requested and approved, its only valid for 7 business days
- Setup information is required a week prior to the event (diagram preferred)
- Once an application is activated, an invoice is dispatched and a contract is requested
- Any change request to an invoice or contract must be completed to the Facilities Coordinator (jmason@ccc.edu)
- The Facilities Coordinator is responsible for space arrangement information and should be the main contact for event details; always confirm details in writing
- Stage, additional audio-visual equipment separate to what is provided for a space, and any other special use items are subjected to an equipment use fee per item
- If a gym reservation is approved for an athletic event, the client is responsible for scoreboard, referee hiring, and/or equipment
- If a pool reservation is approved, the client is responsible for lifeguard hiring and pertinent equipment associated with the event
- Facility usage rates are reported by invoice dispatch only; no rates reported in-person or by e-mail are valid
- Walk-throughs will in no way guarantee an event reservation
- Do not advertise without an executed contract
Cost
Fees are based on cost to City Colleges of Chicago to provide the required space which includes space and staffing fees. A Rental Rate document may be reviewed from ‘Learn More’ section.
Facility Rental Payments
To pay for a facility rental(s) please click on the link below to make an online payment via credit card (Visa, MC, Discover and Amex) or via e-check. Please note, you will be redirected to a secure webpage customized for City Colleges of Chicago but operated by the Illinois State Treasurer’s Office. Once you enter the site, please go to the bottom of the page to start the payment process by clicking on the campus/location where the facility request was approved. Instructions will be provided in each box as you complete the form. After your payment is finalized, you will receive an automatic receipt via email. Any payment questions should be directed to the Business Services Office at the site where the event/meeting will be held. Thank you.
